Team Meeting
Biweekly
1 Hour

About this template

Retro meetings are a crucial part of agile meetings. This bi-weekly template will spur conversations about your past sprint.

Meeting Rating

Encourage team members to rate each meeting after it's finished so you can see how your meetings are trending over time. This is the Meeting Rating question and the pre-defined responses. To change the Meeting Rating question go to your meeting's settings page.

Question

How would you rate this meeting?

Responses

😄Excellent

🙂Good

😐Needs improvement

Next Steps Tracker

Drive accountability across your entire team with a built in next steps tracker. Next steps are documented during the meeting, sent out after, and followed up on automatically. Finally, meeting follow-up you don't have to chase.

AI-powered Meeting Insights

Conversational analytics that provide knowledge and resources to have more impactful, meaningful meetings. Run your meeting like a pro!

Suggested Questions

SoapBox will serve up battle-tested and recommended questions/icebreakers to help prompt productive conversations with your team. Quick-add questions to your next meeting agenda and start your next meeting off right.

Retro meeting template walk-through:


1. Demos (20-30 min)

Kick off the meeting by having the team demo the work they did during the sprint. Whether it was fixing up some UX things on the product, building a brand new feature, or launching a campaign, give people the opportunity to showcase their work. Depending on how long your sprints are, try to set a baseline for criteria on things you can demo so that it’s not showcasing the same thing over and over again.

For example, if you’re a team that wants to see anything and everything, then set your guidelines to be anything that was worked on during the sprint. For other teams, maybe the baseline is to demo anything that was shipped and is customer-facing.

For many, this is a super exciting meeting because people are proud of the work that they put in and want to share that with the team. So, starting with demos is a great way to start off this meeting. It’s also a great time for the team to share recognition and feedback with one another on things being demoed.


2. Product acceptance and change requests (10 min)

This is when the team will review what’s been demoed, share feedback, and create next steps for actioning on suggestions. During this time, you’ll want to answer two questions:

  1. Does the work that was presented meet acceptance criteria and user stories?
  2. Is there anything that needs to be refined?


3. What went well? (5 min)

Go around the room and have everyone share what they thought went well for them this sprint.

  • Was the handoff from marketing to sales more seamless this past sprint?
  • Were the story points assigned to each task accurate?
  • Did the team’s burndown chart look great compared to past sprints?
  • Were the lines of communication more open?


4. What could have gone better? (5 min)

Go around the room again and ask the team to share some things that could have gone better. Use this information to improve processes, understand the frustrations of the team, or learn about any blockers that slowed someone down.


5. Things to look out for in the future? (5 min)

Once again, open this question up to the entire team. This time, focus on anything that the team should be aware of or look out for in the future. Think about the things that can affect the future success of your team and start proactively planning out how to overcome them.


6. Who deserves a shoutout? (5 min)

Who doesn’t love a little recognition? Open up the floor for the team to give each other praise.

  • Did someone go above and beyond?
  • Did someone bring in donuts to the office?

Whatever it is, make sure that you’re encouraging recognition amongst the team!


7. Demo day prep: What are we presenting? (5 min)

As a group, decide on what projects you'd like to present during your company-wide (or department-wide) demo day.

If you aren't already, consider assigning an MC every sprint. This will help foster a sense of ownership across the team!

Group software that makes life easier

Have an amazing retro meeting in SoapBox: a central place for all your team meetings and one-on-ones.

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Save time

Our meeting management tools make it easy to prep for your retro meeting quickly and easily. Keep your group as efficient as possible with our shared agendas and integrated meeting minutes.

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Boost your productivity

Never lose track of a follow-up item again: our summary feature and action item tracker makes it easy to track decisions and next steps, right in your retro meeting agenda.

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Have better conversations

Meaningful conversations happen when everyone in your group is prepared. Use our suggested items and agenda templates to get the conversation flowing in your retro meeting.

Ready to revolutionize your retro meeting?

Use this template for free