Productive Meetings

6 items for your leadership team meeting agenda

4 min read

A high-performing leadership team needs to be able to make 💯 business decisions quickly and efficiently – and to do that, they need an effective leadership team meeting.

The goal of this meeting is to arm the team with the information they need to make key decisions about the business. But it can be hard to know where to start. Luckily, we’re here to help!

Here are six things to add to your next leadership team meeting agenda to have more meaningful and actionable conversations.

Click here to jump to the SoapBox leadership team meeting agenda template!

1. Personal update

Start your LT meeting sharing something about yourself with the group. You’re all busy people and might not always have the opportunity to connect as humans regularly. This will allow you to build these relationships. It could be as simple as sharing what you did last weekend, but starting here will really set the tone for the rest of your meeting.

2. Metrics

The bulk of your time in leadership team meetings is tracking progress on metrics and OKRs to identify where you’re on or off track so you can course-correct if needed. If you find this agenda item is overwhelming your meetings, you can use a simple red, green and yellow method to get down to brass tax and cut through the noise. Are you feeling green, red or yellow about hitting 50% increase in signups this quarter? If it’s green, move on quickly, if it’s red, that’s where you should focus the discussion.

3. Wins and insights

Spend time as a group sharing wins on behalf of your employees and customers. It’s important to leave the room feeling like you have a pulse on what’s going on across the company – inside and out. You don’t want to wait for the annual company survey results to learn there’s problem internally (and internal problems inevitably lead to external problems).

4. Messages to share

Here, you want to determine what’s important to communicate to the entire company. Use this agenda item to fuel what you bring to your next your all hands meeting or stand-up. Transparency always needs to trickle down from the top.

5. Hot seat

Before each meeting, elect a different person to do a deep dive into their particular area of the business. This is an opportunity to step back, look at progress and see where plans are aligned in a specific department. Use this to uncover issues, blockers and areas where other leaders might be able to step in and help.

6. Issues

Getting senior leaders in a room together is a hugely valuable time to uncover new issues and resolve old and ongoing issues. Don’t let known issues role over and over into every meeting. Keep an eye on recurring issues and either resolve or table them for a larger conversation (and keep them out of your leadership team meeting agendas!).

Expert tips for your next leadership team meeting

In addition to meeting basics like assigning a time-cop and having a facilitator, we follow four core principles at SoapBox to make sure our leadership team meetings are focused and productive:

🥣 Stirring the pot is better than holding your tongue: Create an environment where there are no passive aggressive comments – and therefore no one hesitates to share an opinion or to start a tough conversation. There’s no room for that in this meeting (or any really). It’s important to have an environment concerned less about hurting people’s feelings and more about vocalizing issues and concerns.

👥 Discuss instead of tell: Come armed with information to fuel productive conversations and make decisions. Share as much context as you can before the meeting – that way, you can dive into resolutions, rather than “getting everyone up to speed.” Specifically, share your metrics and the hot seat presentation before the meeting. Allow others to digest and prepare questions for the meeting to provide for a more focused conversation.

✅ Focus on solving things together vs. pointing fingers: Collectively, you as a leadership team own the results and the trajectory of the business. Sharing that responsibility means sharing the failures and successes. Spend the valuable time you have in this meeting laser-focused on solutions.

🗺 Encourage change over staying the course: The definition of insanity? Repeating the same thing over and over again and expecting different results. You need to be open to change, and embrace it. Resistance to change can mean the success or failure of your product and/or business.

Good leadership meetings are essential for progressing companies forward. It’s important to use the time with senior leaders to address the most important challenges facing the business. How your leadership meeting develops, and the productivity of that meeting, will trickle down to each individual team, so it’s crucial that you use the time here wisely.

The first step in a more productive leadership team meeting? Having an agenda! And you’re in luck…we built an app for that.

Your SoapBox leadership team meeting agenda template 👇

Leadership team meeting agenda template

Use this template free with SoapBox!