Productive Meetings

4 things to include in your daily scrum meeting agenda [Template]

Scott Spencer

Scrum meetings are a part of agile meetings, or scrum ceremonies, where all team members can sync up on the work they did in the last 24 hours, and go over what’s on deck for the next 24 hours.

Use this scrum meeting template for daily 10-minute pulse checks with your team. Whether you’re meeting in-person or meeting asynchronously, these four agenda items will keep you and your team on top of your sprint.

Frequency: Daily

Meeting length: 10 minutes

Here are four items to include on your scrum meeting agenda:

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1. Blockers

Is there anything preventing contributors from getting work done? Things to bring up here might be technical limitations, departmental and team dependencies, and personal limitations (like vacations booked, people out sick, etc.).

2. What did you do yesterday?

This is a quick rundown of what got done yesterday (and if anything didn’t get done, then why).This isn’t the time for each person to run down their whole to-do list – they should focus on the large chunks of work that made up their deep focus time, and the activities that are relevant to your team as a whole.

3. What are your goals for today?

Here, each team member will say what they want to accomplish – in other words, what they can be held accountable for in tomorrow’s daily scrum meeting.

4. How close are we to hitting our sprint goals? What’s your comfort level?

This agenda item will help the scrum master get an idea of how the team is feeling about how their day-to-day activities are impacting overall goals for the team, and how contributors are feeling about the pace of the sprint.

What to avoid in your daily scrum:

Lateness

Being late for any meeting is disruptive, but it’s particularly distracting when the meetings are only 10 minutes long. Hold your team accountable for being on time, every time.

Monopolizing the conversation

Giving each team member the opportunity to talk is hugely important. Reinforce this at the start of each scrum if you find that certain team members have a tendency to ramble on.

Over-formalizing the process

Don’t over-complicate your scrum meetings. Keep the agenda the same each time you meet, and make the technology for meeting consistent. Daily scrum meetings involve less than 10 minutes of meeting prep, max.

Other daily scrum meeting tips:

  • Hold your daily scrums in the morning and at the same time each day
  • Do you daily stand-ups in person (standing up) where possible. If that’s not possible, use a reliable and consistent tool for communicating remotely (we love a good Slack Bot for this).
  • Let the team lead the conversation
  • Be a time cop and don’t let your stand-ups run more than 10 minutes

Your daily scrum meetings are all about holding your team accountable, removing blockers and encouraging the team to build trust amongst each other. It’s a short meeting, but a powerful one – when done properly. 💪

Your SoapBox scrum meeting agenda template 👇

Scrum Meeting agenda template

 

Use this scrum meeting agenda free with SoapBox