How SoapBox helps you run better meetings

Meetings are a great way to get to know people on your team, build trust with them, and get aligned on the work that needs to be done. Despite what the naysayers say, when they’re done right they are productive.

Johnathan and Melissa Nightingale, co-founders of The Raw Signal Group, and co-authors of How F*cked Up is Your Management, have helped a lot of great companies build better bosses (Mozilla, IBM, Hubba, Edmodo, Wattpad, Creative Commons to name a few). They visited SoapBox and answered our community’s questions about how to run effective meetings.  Watch the full AMA video here or read on for their 3 tips (and how to apply them in SoapBox!).

1 Create and share an agenda before the meeting

Avoid nasty surprises by giving your team a heads up with a collaborative agenda before the meeting. Give them time to think through topics and ask questions that way your time spent in the meeting is even more productive.

How to do this in SoapBox:

  1. Sign into SoapBox
  2. Click the + symbol next to “People” to create a one-on-one or “Teams” to create a team meeting
  3. Invite your peeps
  4. Email them with a reminder to start adding items to your agenda at least 2 days before you meet
  5. Not sure what to add? Try one of our suggested items by clicking on the lightning bolt icon next to your agenda text box.

 

2 Own the 4 P’s: Purpose, People, Product, Process

If it’s your meeting, make sure the Purpose of the meeting is clear, you get the right People in the room, clearly identify the Product you hope to come out of the meeting with, and outline the Process for getting there. That way everyone knows why they’re in the room. 

How to do this in SoapBox:

  1. Select a meeting channel from your left side-bar
  2. Add “The 4 P’s of this meeting” as an agenda item
  3. Hover over the agenda item and click the double-arrow icon to set it as “repeating”
  4. Click on the agenda item and outline your 4P’s in the comments section

 

3 Make your meeting a screen-free zone

If you don’t have their eyes, you don’t have their attention, so get everyone to put their screens down. The only person who should have their screen open is the one taking notes in SoapBox. 

How to do this in SoapBox:

  1. Assign one person to take notes in SoapBox
  2. Get everyone else to put their screens away
  3. Cast or project the note-taker’s screen
  4. As you work your way through the agenda in SoapBox, have the note-taker document your conversation on each item by clicking on it and adding comments using the text box at the bottom. When you’ve agreed on next steps or a resolution, add a summary at the top of the agenda item box.
  5. When you’re done, click “Finish meeting” to archive your closed agenda items (you can access them anytime by clicking on that meeting). Anything without a checkmark will stay on the agenda for the next meeting.

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